Bachelor’s
Degree with advanced computer skills and / or secretarial course.
1–3 years of document control experience within an Engineering
Consultancy, PMC or construction environment (fresh graduates with strong
administrative/organizational skills may be considered).
Basic understanding of ISO 9001 Quality Management Systems.
Proficiency in
MS Office applications, with advanced skills in MS Word, including
document formatting and template management.
Exposure to document management systems such as Aconex, EDMS,
SharePoint, or Autodesk Construction Cloud is an advantage.
Ability to manage multiple tasks and meet deadlines under
supervision.
High attention to detail and accuracy.
Good written and
verbal communication skills.
Business Development
Support the team in maintaining quality documentation that
reflects well on 9E with clients.
Build effective working relationships with Project Managers,
Engineers and client representatives.
Follow company templates, branding, and documentation standards
consistently.
Support process and document workflow improvements as guided by
senior team members.
Document Control Role
Ensure documents comply with company document control
procedures and client requirements.
Assist in maintaining incoming and outgoing project documents.
Register, track, and distribute engineering drawings, reports,
RFIs, submittals, transmittals, and correspondence under supervision.
Basic knowledge
of document numbering, revision control, and status codes.
Upload and manage documents in EDMS platforms such as Aconex, SharePoint, ACC or similar
systems.
Support timely circulation of documents to engineers,
designers, clients, and contractors.
Monitor document status and follow up on overdue submissions or
approvals.
Ability to check
documents for completeness, naming conventions, revisions, and formatting
before submission.
Follow established company document control procedures and
templates.
Ability
to coordinate with Engineers, Consultants, Contractors, and Internal Teams
for document submissions and follow-ups.
Assist in archiving completed project documentation as per
company retention policies.
QA/Quality Role
Support implementation and maintenance of
the ISO 9001-based Quality Management System (QMS) within 9E.
Assist in maintaining the Project Quality
Management Plan.
Help log, track, and follow up
Non-Conformance Reports (NCRs) under guidance.
Support internal and external quality
audits — scheduling, documentation, and follow-up on corrective actions.
Maintain QA/QC documentation, including
records, logs, ITPs, method statements, and checklists.
Assist engineering and site teams with
quality-related documentation and reporting.
Ensure accuracy and integrity of
quality-related data and documentation.
Company Role
Attend project and team meetings; provide
updates on document control status.
Apply company document version control
procedures and best practices as directed.
Apply policies relating to health &
safety, quality and training.